iFIT (Intelligent File and Inventory Tracking) is a unique multi-purpose tracking and business management solution developed by Idox Health.
It has enabled NHS trusts and health boards across the UK meet Cost Improvement Programme (CIP) targets, address Care Quality Commission (CQC) issues and significantly reduce the costs of managing medical records, devices, drugs, specimens, personnel, supplies and other physical hospital items.
iFIT is GS1 compliant and supports Scan4Safety.
iFIT is compliant to GDPR requirements.Download an NHS case study
iFIT is designed to overcome clinical challenges by utilising proven logistics practices to manage anything that moves around a hospital while notifying requestors of the exact status of their request at all times.
The iFIT business proposition provides immediate cash-releasing opportunities in service overheads while providing a GS1 certified multi-use tracking platform. It can be deployed at a departmental level and then extend its scope leading to increased savings as more departments embrace the solution. Business areas that iFIT can positively affect include: estates, medical engineering, medicines, asset utilisation, health records, procurement (GS1 compliance), patient tracking and more.
The NHS spending review released by labour peer Lord Carter last year stated that, "by making better use of staff, using medicines more effectively and getting better value from the huge number of products the NHS buys, billions a year could be saved by 2020."
Results from current iFIT usage show that once it is deployed:
iFIT will drive efficiencies within your organisation’s medical records service by automating business processes and ensuring that all case notes are constantly traced.
iRecords transforms your current medical records processes into a modern, location-based logistics operation, utilising the latest RFID technology and complying with GS1 standards.
A typical hospital will make an estimated savings of between 35% to 40% per year in staff overheads alone (prior to any scanning and EPR investment) simply by implementing the enhanced functions delivered through the iFIT solution.
Complimenting and Accelerating EPR
iFIT can be used in a variety of ways to compliment an existing EPR strategy through managing the physical documents through the scanning process in a controlled and audited way, or tracking the day forward folders through to digitisation.
Idox Health’s logistics management solution for assets provides users with the ability to locate, manage and utilise medical equipment more efficiently.
iAssets tracks and intelligently manages your mobile hospital assets, ensuring that you have a 360-degree view of everything required to manage equipment effectively - such as their location history, availability, maintenance, assignment to patients and their overall utilisation.
iAsset’s new SmartFind view shows users asset locations graphically on a user-friendly map of the hospital site. The system enables rapid and simple location of the nearest available device with the ‘Find my nearest’ function. This ensures even shorter search times and increased patient safety.
All of this essential data can then be used by other business functions, such as procurement, to determine what new equipment is required and where it is most needed.
iAssets will lower a hospital's cost of ownership by:
iFIT can be integrated to other existing asset management systems already in use by the organisation.
iAssets is GS1 compliant and supports Scan4Safety, providing full traceability to aid patient safety and support more informed asset utilisation and capital expenditure.
iFIT tracks and digitally prioritises your drug prescriptions while also ensuring your internal pharmacy workflows are monitored and visible.
One of the main pharmacy challenges for hospitals is the inability to digitally prioritise prescriptions. With iFIT, prioritisation is clear – the solution defines the correct delivery order for each prescription rather than following a ‘first-in, first-out’ approach.
With iFIT, discharge medication is clearly identified allowing internal Service Level Agreements (SLAs) to be met. In addition, it facilitates, patient flow and discharge in order for beds to be released for incoming patients in a timely manner. As such, the service addresses the issue of extended bed occupancy which occurs when patients are discharged but unable to leave before their medication is processed.
iFIT’s real-time solution is automatically updated at each stage of the dispensing process and maximises drug visibility, delivering an audit trail after prescriptions leave the pharmacy department. As a result, the hospital pharmacy can reduce incidences of re-dispensing or unaccounted-for medication, as well as maximise productivity through improved communication across healthcare teams.
The solution is GS1 compliant and supports Scan4Safety.
Reports and Analytics for iFIT is the next natural step in deriving value from your iFIT deployment by providing an easy to configure and highly visual interface to present process information that will give you greater insights into the performance of your service.
The solution is a powerful data management engine that automatically receives and processes data from the iFIT database.
Reports and Analytics for iFIT produces ad-hoc reports and highly configurable dashboards that allow managers and clinicians to manage the delivery of their services more effectively. The data is reconstituted in a way that makes it simple for non-technical users to use and build customised reports or dashboards. The end result is instantly accessible data, updated in real-time, for the executive team and information analysts to use.
To boost the efficiency of records clerks in pulling and preparing medical records for clinics, Idox Health offers the Pull List module for iRecords.
The Pull List module displays a digital report of all scheduled appointments for outpatient clinics and planned inpatient admissions. It offers users the means of getting clinics to specify which records to pull (i.e. GenSets, Maternity sets, Temp sets, etc.), as well as which volumes per type of record.
The module appears on the ‘Process Requests’ screen within iFIT. Rather than pulling from two different lists, users can now see both the ad-hoc requests as well as the PAS appointments on one screen. Users can also set up their preferences to automate their search criteria, avoiding repetitive manual entry. The files shown are pre-defined by the clinic where the appointment will take place. This avoids the necessity for manual checks; what appears on the pull list is what needs to be pulled - down to the individual file type and volume.
Benefits of the Pull List module
When an appointment is scheduled, the medical library has to pull the files required for that appointment in advance. Depending on the clinic the appointment is scheduled against (e.g. gynae, ENT, Oncology, etc.) different sheets and forms are required to be available in the file for the consultant or physician to fill in and write notes on. The completed forms are then sent back to the medical library to file away.
Trusts have various ways of doing Clinical Prep. Some have ready printed sheets - staff pull the file and just pick which form is needed to go into it. Others print which ones are needed manually.
The Clinical Prep module for iFIT now automates this process - generating the forms required for upcoming appointments.
Benefits of the Clinical Prep module
iFIT™ has been a transformational product for the records department. After just a week of live running we have three times as many people using the system over our old case notes tracking system and we do not have enough work for some of our records clerks.
We selected the 6PM solution as they provided a proven track record in delivering complete RFID tracking services for medical records and their approach to the establishment of the scanning service was proven and comprehensive.
Having the 6PM team on site during the recent upgrade to iFIT 2.0 helped them see how we use iFIT in the real world and why certain functionality is so important to us. We also had the opportunity to discuss future development which should help to build and strengthen the product and improve our efficiency and working practices.
This is all about patient safety. It’s about making sure we have the case notes available when the patient needs them and when they attend our trust to make their care as safe as possible.
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